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Office & Employee Experience Specialist – Entry level (on-site)

People & Operations
Tel Aviv-Yafo, Israel

Description

Optimove is a global marketing tech company, recognized as a Leader by Forrester and a Challenger by Gartner. We work with some of the world’s most exciting brands, such as Papa John’s, Staples, and Entain, who love our thought-provoking combination of art and science. With a strong product, a proven business, and the DNA of a vibrant, fast-growing startup, we’re on the cusp of our next growth spurt. It’s the perfect time to join our team of ~300 thinkers and doers across NYC, LDN, TLV, and other locations, where 2 of every 3 managers were promoted from within. Growing your career with Optimove is basically guaranteed.  

The HR team in the TLV office is expanding and is looking for a motivated, independent and fun-loving Office & Employee Experience Specialist to join us. As an Office & Employee Experience Specialist at Optimove, you will be a focal point for all employees and managers, with the ability to significantly impact our company culture and office vibes in a vibrant, fast-paced environment.   

Responsibilities: 

  • Manage the front desk reception – responsible for welcoming and hosting the company’s guests and employees. 
  • Daily office organization and ongoing administrative support, including orders, supplies, deliveries and mail. 
  • Take care of the office’s “look & feel”, including coordinating ongoing maintenance efforts, and supervising cleaning services. 
  • Responsibility for the operational side of new employees’ onboarding. 
  • Work closely with the Finance team – approving POs and invoices, employee’s expenses and company credit cards.  
  • Support employees’ flight booking and accommodation through a traveling platform. 
  • Support company and office events and welfare activities (gifts, holidays etc). 
  • Manage relationships with suppliers and vendors. 
  • Provide administrative support and assistance to other departments and managers.  

 

 

Requirements

Requirements: 

  • Bachelor’s degree – must.  
  • Availability for a full-time position (on-site)- must.  
  • Fluent English (written & verbal) – must.  
  • Tech savvy, with excellent Office skills (Outlook & Excel) – must.  
  • Highly organized and efficient, able to prioritize day-to-day office tasks and bring them to successful completion – must. 
  • Able to plan and drill down to details to ensure smooth and high-quality execution of projects and tasks from small office tasks to significant company events.  
  • Highly responsible and independent.  
  • Great interpersonal skills and service-oriented – a warm, patient, and positive attitude.  
  • Creative and innovative approach.  

 

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